GCDS Conclusions II.

What has been the impact of the event worldwide?

This question has different answers. I'm going to concentrate today on the GCDS website.

We presented the project to the Call for Host on a public wiki. Usually both boards recieved a .pdf archive. Since the decision to go for one particular location was made by both communities, we though it was really important that most of them has as many information as possible. We added to that wiki information about hotels, the location and many other stuff we worked on during a couple of months to present the best project we could. It was a good decision, I guess. It also reflects clearly what was our compromise then and what we accomplished so everybody can analice it. Some things we said were were going to do weren't done. I'll talk about then in future posts.

Once the project was running, a key thing happened, in my opinion. Both boards agreed on a cool name, Desktop Summit (easy but reflects what was going to happen during those days) and added Gran Canaria in front of it. GNOME and KDE supported our job by letting their brands in a secondary level. Tough decision that had a nice impact locally and openned some doors to the local team. We used it many times to take advantage locally to the support that KDE and GNOME were giving us.

By doing this, we ensured a big impact for Gran Canaria in internet. This island live out of tourism that comes from european countries. Internet is the new channel for this bussiness and this event has a worldwide impact. Most of the free software devs are young people that might want to came back again. This event was a long one and people blog about it a lot, so it is a perfect product to put money on for a touristic place like the Canary Islands.

Of course for the free soft. companies behind the organization this wasn't the objetive but it was a major one for some local public administrations. Adding Gran Canaria to the event's name was a major task because it ensured that the impact in internet the event was going to have was linked to the island. That was our thought then. The result of this strategy is clear. Just look for Gran Canaria in Google in english. The event made the first page (two entries: 4 and 8 right after the event. Now it remains one of them).

This success works both ways. In the following years this should be use by other local teams to get local public administrations involved in the event. How much money do they pay in promotion campaings? Hitting the first page in Google for any localization has a big cost... and we did it.

The election of the tool for the web generated a big disscussion internally. Most of the companies involved in the organization are ruby experts. GNOME didn't have a mature solution and KDE had a registration module made with drupal that they did use in two previous events. This solution didn't have a feature for the event program and speakers. There was a Rails program that did. Finally, with the agreement of Banot (a local company part of the organization) and the Free Software Office of La Laguna University (OSL of ULL), we end up going for the Drupal solution. Both, Banot and the OSL of the ULL did a great job with the web. They updated the previous job done from Drupal 5 to Drupal 6 (that was sometimes difficult) and added some new features to the registration module to adapt it to some new requirements for this unusual event.

The website team also integrated the new registration module with Mediawiki, so we could overpass a drupal limitation. It didn't have a wiki that feed our requirements. There are some points that need more improvements but, if other local teams use the job done maybe in a couple of yeras KDE and GNOME can have a well adapted solution. Anyway, each year a nice look to other solutions has to be done, since there are lots of nice projects out there.

<= July hits

The web design was made by GNOME community members and implemented on the website by the local team. All the job done is available for future events through a git.

Defining and publishing the program and the speakers information, done by GNOME, KDE and some local members, was hard. Tons of subevents and talks took place so we had some coordination problems, solved finally. Thanks to every people that helped, specially, Cristo, from Fotón SI, Grupo CPD, for coordinating a great team. The website team also had a key role during the event. I will talk about it in future posts.

<= June 2009

So all this job and a lot more I haven't talk about (getting sponsors on the web, making the sponsorship brochure, etc) made the following numbers possible. Of course the most important part is the community people from GNOME and KDE that visited the web and gave us tons of suggestions. Thanks all.

The web has 5.182 million hits. In July it registered 1.8 millionn hits. What has surprised me the most is the 0.324 million hits from august, due to blogging probably.

August =>

The analysis of the countries wehere the hits come from give us an idea of how spread GNOME and KDE are worldwide. June, the month before the event, is the reference one. August is a singular one and July, the month of the event, is probably determined by the visits done by the atendees and the local press coverage, which was really good. Probably many of the foreign hit comes from blogging right after the event.

July

To evaluate the impact, you have to have this in mind:

• KDE had information about the event in his own Akademy web, not much but those hits should be counted. GNOME also put on his wiki the BoF's sessions information during the event.
• The impact on media that the event has haven't been measured. For example, in the major local newspaper, a press note about the event on december 2008 was the third most read news that day.
• Pictures related with the event were placed in free services all over internet, not in the official website. There are thousands of pictures.
  
• Due to banthwith and space restrictions, it happened the same with videos and slices related with the events. These two contents means lots of hits, as pictures.
• Mediawiki hits are not counted. That would add several thousands in June/July.
• The Cabildo of Gran Canaria (the island Gov.) webpage experimented a growth on the hits registered the days before and during the event.
• Many local organizers added to their webs info about the event, along with many other companies and atendees, and got many hits, specially both Canary Islands colleges.
• Both GNOME and KDE (and other projects like MAEMO, Freedesktop, GNOME Hispano ) planets has registered many hits related with GCDS posts.
• Sponsors webpages hits comming from the GCDS webpage haven't been measured. This would be really cool to evaluate the commercial return for them.
  

As you can see, eventhough there were nobody dedicated to this particular issue because it was not the purpose of the event, the impact is huge...not bad for a bunch of developers, right? ;)

There are tons of things that could be done to increase this number. This is something to disscuss for following events. These numbers give a lot of credit to the idea of co-hosting the event that both boards had, I think. Next time it'll take place a joint event the mark will probably be broken by far. It will be a good sign.

All numbers and graphs has been taken from the official Gran Canaria Desktop Sunnit: GUADEC + Akademy 2009 website. Webalizer was the tool chosen.

GCDS Conclusions I

I've taken some time to write down about the event. This is the first post of a serie about the event I pretend to write. It is a personal view, although I know many of these ideas are shared by other local team members, since we have disscussed them before.

I would like to begin thanking GNOME and KDE communities for the recognition done to the local team during the GNOME assembly and the Akademy closure. It was something unexpected and appreciated by all of us. You made us feel really proud and it gave us a lot of good energy to keep pushing the rest of the event. You have gained a whole bunch of new fans in the Canary Islands.

I'm goping to focus now in some aspects not known by most attendees.

One of the key points of our Call fo Host project was the Local Program in spanish. It was divided in two parts: talks and workshops. The topics were not related with free desktops but with general aspects of free software and other tools. Although it was important it wasn't a critical activity for the event initially. I have to say though that both boards gave it a lot of relevance to it throught he organization process and we always felt really supported by them in this particular aspect. This is something we didn't expected either.

At some point a few weeks before the event we had to face an unexpected change of location. We had to redo the task list and many of them had to get lower relevance. The local program was one of them. We had to face other critical problems first.

Despite of this, nine workshops took place (3-4 hours each) and close to 80 people attended (117 in total but some went to more than one). The workshops where announced several days before the event but you couldn't register on any until the registration day (the very first day). We did this to avoid people that weren't involved in the event from attending.

The talks were also a great success. Some of them reached 50 attendees. The average was between 20 and 30. We had about 20 talks so the total number is a good one. Most of the people interested in the local program were students that are getting into free software but we had also some technicians from local private companies and from public administrations. Most of the talks were given by spanish companies or well recognized free software developers from the Canary Islands.

Rodrigo Trujillo, the Director of the Free Software Office of La Laguna University (Tenerife college) was the Local Program coordinator. He did a great job.

But the local impact goes further. The local team made turns so local people could attend to some of the activities during the event. It was really popular among us the several conversations that took place in the press room the first weekend among key participants, the crossdesktop track and, of course, the keynotes, as expected.

Some of the local team members are experienced technicians, but for half of them (or even more), it was the very first time they participated in a community event. Geting involved with GNOME and KDE volunteers was also appreciated. Many of us have learnt many things from them, they helped us a lot and we got along really well. The general atmosphere in the local team was really good during the event, despite the normal pressure.

Four presidents of Spanish regional free software companies associations attended to the event. One of them is the President of the Spanish national federation of free software companies association, ASOLIF. About 8 local free software companies were involved and several more participated in the local program or other activities. This can give you an idea of the relevance of the event for the spanish free software companies. Igalia, an ASOLIF member, was one of the main sponsors and some representatives from spanish public administrations also attended.

The asociation of Canary Islands free soft companies, ESLIC, ASOLIF and La Laguna University, signed a long term collaboration contract during the event, to make projects together. This is the first time this happens at a national level in Spain, and it took place during the event. In Spain, one of the weak points of the education system is that colleges do not collaborate much with private companies, since they get most of theis funds from other public administrations. We want to open a door to change this by using free software and involving development communities. Let's see how the experience goes.

ASOLIF gave a press conference that had a big impact in national press during the event. Another nice press conference took place with both Canary Island colleges, GNOME Hispano and KDE España Presidents. Local media also covereged it. It was the first time the Presidents from both spanish communities did such a thing together. And both Canary Islands colleges were there not just as witnesses but as real actors, one as free software promoter (La Laguna University) and the other one as main organizer (Las Palmas de Gran Canaria University).

I feel the event has been really important for GULIC, the Canary Islands LUG (one of the oldest in Spain). Many of its members lived again during those days the spirit involved in its foundation (aaaahhh... the old days). It was really cool to see "old guys" working together with local young kids. They celebrated an assembly during the event and they voted a new board with the total support of the group. Nice news for the free soft. movement in the Canary Islands.

In the Canary Islands, as in many other places in the world, there is a big rivalry between Tenerife and Gran Canaria, the two main islands. They claim to be the first on everything. Having both colleges from both islands active collaborating is something we've never imagine it would happened when we designed the event. It came to a point where technicians from both colleges were working together to set the network and the computer labs. The Software Libre Office from La Laguna University sent all the technicians they have (six) to help the technicians from the Free software Office and the system administrators from the ULPGC college.

The Cabildo of Lanzarote, another Canary Island, payed the trip and expenses (thanks Kuko Armas, from Canarytek - Grupo CPD for managing this) of five students in computer science to help us during the event. Along with the rest of the local team, we were capable to have everything ready in ULPGC college in just one week. They were definetly inspired by the event spirit. The messege was clear, if GNOME and KDE can do it, why don't we? So we did and is one of those thing we will be able to tell our grandsons.

José Miguel Santos, the IT chief of ULPGC (Gran Canaria University), has been a key person in general and in this point in particular. I hope this marks the beginning of something that break rules in the Canary Islands. It is also a strong messege to other colleges in Spain. They are meant to collaborate with each other much more than they do now.

But above all these results and some more I will tell in following posts, young local developers got new messeges they sometimes hear but never before experienced. They know now that developing software can be exciting, that they are capable to do it, GNOME and KDE are willing to accept them and real innovation is not a dream for them anymore. It is a reachable goal if you work hard, not because we tell them but because they have seen it, and lived it.

Above 60 people formed the local team during the event (plus GNOME and KDE volunteers, college workers, auditorium and music palace workers, etc). It has been an unforgetable experience for all of us.

Somebody asked me during the event:

• If you could go back, would you do it again? Absolutely.

It is the general feeling of the local team.

A community event like the Gran Canaria Desktop Summit is the most powerful marketing tool the free software movement have, even more than the product coded itself. I think we still have to learn how to use it more efficiently but it is something that can make a difference if it is done in a compatible way with the traditional goals.

Nothing to attract good customers like showing the kitchen and the chef cooking.

Bringing young developers, even if they are not contributors yet, college students, small free software companies and public administrations representatives to GUADEC and Akademy can feed GNOME and KDE like no other single action. Both communities are mature enough to make steps forward in this direction without losing the esence of what these events are. We have tried to prove it is possible. Of course this was nothing more than a small experiment, but a succesful one, in my opinion, despite all the difficulties we have faced.

Do you agree?

Gran Canaria Desktop Summit: Akademy-es Call for Participation

The Gran Canaria Desktop Summit will celebrate, along with GUADEC and Akademy, the spanish annual conferences of both communities: GAUDEC-es and Akademy-es. KDE-España, has made public the Akdemy-es Call for Participation. This event will take place on friday July 10th and saturday July 11th. GUADEC-es still do not have dates yet but they will probably next week.

276 people have already registered on the event and we have more than 1.8 million hits on the web. We expect to have a big encrease during the following month so, if you want a cheap accomodation, I recomend you to register as soon as you can.

Remember that Call for Participation for the official programe is open so send your paper and participate in this awesome opportunity.

Registration and Call for Participants open for the Gran Canaria Desktop Summit

One big milestone is over. Finally registration is open along with the Call for Participation.

Please visit the new web: http://www.grancanariadesktopsummit.org

The look and feel is not over yet but both boards didn't want to wait for it. It was the right decision. As it always happens, maybe some misunderstandings or little improvements can be done. Please register on the event mailing list:

http://mail.grancanariadesktopsummit.org/mailman/listinfo/gcds

and tell us about them. Some new features are planned and in a few weeks will be available. There is a travel agency that will take care or booking accomodation. I strongly recommend you to use it. They have got in charge of big events before so they will solve whatever problem you can have much better than the local community guys. Read carefully the information about the payment process:

http://grancanariadesktopsummit.org/node/30

We are aware that many people will bring their families with them. Hotels will charge them the same prices as attendees. There are several apartments and hotels available but I recommend you not to wait too long to book for your room. You will be able to stay in Las Palmas from 20 € per night up to 150 €. You can also ask the travel agency to book your fight if you wish. For groups this is a highly recommendable service. Some extra activities will be available as soon as we close them.

During the first 24 hours, about 60 people have already registered, which is pretty cool. We had 1.4 million hits on the web before opening the registration and we want to reach 5 million. The information related with sponsorhip is also available, including the sponsorship brochure:

http://grancanariadesktopsummit.org/node/36

I'm exited about the final schedule of the event. It looks like we can have a very attractive programe, not just in english, but also in spanish, since Akademy-es and GUADEC-es will also take place during those days. Check the official schedule:

http://grancanariadesktopsummit.org/node/10

There is an IRC channel: #gcds at freenode for inmediate questions and a twitter account for following announcements: http://www.twitter.com/gcds_2009

Hopefully one of the difference with previous events is that we plan to have a nice number of local people attending to it, young students that wants to get involved. We will organice some basic talks for them and also some courses so we can add local developers to both, GNOME and KDE, which would be a great success.

Well...now there is no turning back....we are heading to Gran Canaria desktop Summit.. it is not so far away, just 108 days.

Gran Canaria Desktop Summit keep going

Last Monday 15th, Tuesday 16th and Wednesday 17th of December several GNOME and KDE boards members were in Gran Canaria to prepare the Gran Canaria Desktop Summit: GUADEC + Akademy 2009. This is not great news only from the organisation of the event point of view, but also because it is a working meeting between two relevant community projects with huge impact worldwide. We will have another meeting during FOSDEM. When I think about this, I realise that events like the GCDS'09 should happen once in a while between different free software projects in order to open new and different ways of collaboration. Many community have great relations with IT companies so improving relation between them will also improve the relation between these companies, which is something positive.

We are used to collaboration between developers but this event can be seen as the first big step toward a more global relation between projects. A new step forward in the software libre path to world domination :)

Just stop and think about the companies involved in GNOME and KDE, the technologies used, the number of users, not just right now but also during the following years, that will be affected or influenced by discussions and decisions taken during that week in Gran Canaria, it is amazing, isn't it?

This event can be a good chance for distros to really raise their voice and discuss with both projects about a variety of hot stuff that affect them. Desktop developers need to hear the opinions from the people that deploy and give support to companies and users. The opposite is also a must. But also it is a chance for them to talk to each other and join efforts or simply discuss about whatever they want to. Translators, artists, usability experts, app developers, etc. will have their space too. Opening new collaboration links with the other desktop project and with distros, IT companies, etc. can also be done during the event.

It looks like some nice cross-project discussions will take place, in addition of what GUADEC and Akademy already are. But, if the people that comes to Gran Canaria wants to, the event can be a lot more. Of course that means to work in advance and to make an additional effort during those days in July, but maybe it is worth it. This is a big opportunity, that's for sure. I feel both boards perfectly understand this. The local team definitely do. But we are only a small part. You, reader, should be the front man.

We understand that, for many developers, coming to Gran Canaria in July is an unfordable effort because of economic reasons. We are looking for cheap places to stay or eat and, of course, both projects will sponsor trips and hotels like they've done in the past. For those who have family, let me tell you that we are organising a parallel track so they can come and enjoy while daddy or mum, boyfriend or girlfriend, is attending to the event. This has been a demand from many of you and we are taking care of it. Also those who are vegetarians will have special menus.

If you don't like nice weather and the beach... well, probably you will suffer a little, but hey, you still can sit and watch your friends' white bodies and laugh at them while having a beer and doing some hacking... Is up to you.

Remember to buy tickets as soon as possible. By the way, we have a twitter account: http://twitter.com/gcds_2009

GCDS'09 news

Both boards (GNOME and KDE) along with the local team keep working on the organization of the Gran Canaria Desktop Summit:GUADEC + Akademy 2009. After the visit of representatives from both staffs to Gran Canaria, last december, we will celebrate another meeting during FOSDEM. In a few weeks an open mailing list and a community tool (a wiki or something like that) will be configurated so people can help us to make something special out of this event.

The local team has a strong recommendation: buy the tickets as soon as possible. A parallel program for families will be offered so don't be afraid of bringing them with you (little kids included).

Stay tuned for news and recommendations through the website of the event or by reading the twitter account we have for minor announces: gcds_2009.

Please, spread this recommendation.

Gran Canaria Desktop Summit 2009. Feel the power of the desktop community

So Gran Canaria Desktop Summit 2009 dates are already official: from friday 3 to saturday 11 of july. Check the news on GNOME and KDE webs.

This is good news because you will be able to book your flight in advance. It is a strong recommendation from the local team. It is not that there aren't plenty of flights to Gran Canaria from all over Europe. It is a matter of getting them as cheap as possible.
1000 people are expected and most of them will want to fly on 3-4 of july, so it is possible you just have the chance to get tickets quite expensive for those two days if you wait too long. Once the registration is open, you will be able to book the hotel. This point won't be a problem since there will be plenty of room available at affordable prices.

If you are a member of the KDE or GNOME community it is obvious that you should be interested in attending to the event. But if you are not, or if you have friends that likes computers, there are few reasons for comming or bringing them during those days. There are tons of events all around the world related with free software. But this is a community event, not a regular one.

You will have time to meet the developers, talk to them, disscuss with them and do some hacking with them if you wish. You will be able not just to attend to conferences but to actively participate, feeling like an actor and not just a viewer. It is also a good chance to know how a community works, understanding its innovation process and becoming a part of this unstopable wave. But above all, you will feel the power of the desktop community, larning why we feel so confortable about what we are doing, so secure about we are on the right direction but keeping a strong critical attitude.

GCDS'09 is 100% community sofware libre in motion. You can come and become a part of it or stay home and loose the momentum. The Canary Islands are waiting for you.

Come to the Gran Canaria Desktop Summit: GUADEC + Akademy 2009. Come to the big one.